This document forms the Yarm Motorcycling Club Constitution and includes all amendments up to and including the Annual General Meeting held in January 2007.
1. THE NAME OF THE CLUB
The club will be known as ‘Yarm Motorcycling Club’ and will operate under this title.
2. REASON FOR FORMING THE CLUB
To organise outings to motorcycle events, club social rides and other social activities.
3. THE AIMS OF THE CLUB
To promote friendship and fellowship among motorcyclists by encouraging a range of activities in support of its members for the benefit of all. These activities may include, but not be limited to:
Holding regular meetings where members can socialise, discuss club business and listen to guest speakers on subjects of mutual interest
- promoting road safety
- raising public awareness of the benefits of motorcycling
- facilitating rides out for club members
- supporting local charities/motorcycle sport by means agreed with the members
- liaison with other clubs and organisations.
- 4. ANNUAL GENERAL MEETING (AGM)
The AGM will be held in January each year or at the earliest convenient date. Members will be informed of the date decided.
An AGM must:
(1) receive and, if approved, adopt a statement of the club’s accounts to the end of the preceding year
(2) consider and, if approved, sanction any duly made alteration of the Constitution
(3) appoint the Officers of the committee
(4) appoint an auditor or auditors, and
(5) deal with any special matters which the committee desires to bring before the members and receive suggestions from the members for consideration by the committee.
5. MANAGEMENT COMMITTEE
Twelve officers will be elected to form the Management Committee. The committee format being: Chairperson, Vice Chairperson, Secretary, Treasurer, Vice Treasurer and seven other Officers. The number of other Officers required to form this committee may be changed at a later date if and when necessary.
6. ELECTION OF OFFICERS
The election of Officers will take place at the AGM each year.
Periods of stay in office are:-
The Chairperson ) 3 years Vice Chairperson ) 2 years
Secretary ) 3 years Vice Treasurer ) 2 years
Treasurer ) 3 years
All other officers ) 1 year
If for any reason one of these positions is vacated then the remaining officers have an honour to choose a replacement for the remaining period of the position vacated.
7. SUB COMMITTEES
Sub committees may at times be formed to organise certain activities. Such committees must keep the Secretary fully informed of their plans. All final arrangements must be passed and approved by the Management Committee.
General meetings will be held once a month (social evenings) for all members, with a cover charge levied at the door of £1 per attendee. The Management Committee will hold meetings every two months or when necessary.
At Management Committee meetings the Chairperson only has a casting vote. Another member can only put recommendations by the Chairperson, as a proposal, if they so wish. At these meetings all other members have a vote. At the AGM and other general meetings each full member has a vote. A full member means a paid up member.
10. EXTRAORDINARY MEETINGS
The Management Committee can call one of these meetings at any time. Members can also call a meeting. To do so they must inform the Secretary in writing, clearly stating their reason, 21 days prior to the said date. They must have the support of at least 3 other full members. The caller of this meeting and all their named supporters must attend the meeting. Anyone defecting from this constitution will deem the meeting void.
The following numbers are required to form a quorum:
(1) at committee meetings – four
(2) at AGMs – eight
Elected auditors of the club are: [to be named at the AGM]
There is no restriction on the number of members at the present time. The Management Committee may review the numbers at a later date. Applicants must fill in a proposal form and be proposed and seconded by full members. The Management Committee holds the right to refuse any applicant without having to explain their reason.
14. TERMINATION OF MEMBERSHIP
Members wishing to terminate their membership are obliged to do so by writing to the Secretary.
The Management Committee can terminate a member’s membership if the member fails to comply with the club Constitution or commitments or exhibits behaviour detrimental to the club or any of its members.
Before any such member is expelled, the Secretary must give 7 days written notice to the member to attend a meeting of the Management Committee. The written notice must contain details of the complaint(s) made against the member.
No member may be expelled unless he has had: (1) an opportunity to appear before the Management Committee to answer the complaints made against him, and (2) at least two thirds of the Management Committee who are present vote in favour of his expulsion.
No member whose membership has been terminated under this Constitution will be entitled to a refund of his entrance or membership fees. Nor may they be introduced by any other member as a visitor to the club.
All members are to pay a joining fee of £5 and an annual membership of £7 (an additional £5 per head would cover immediate family, whilst children under 16 go free).
Members joining on or after the Ridewell event shall not be required to pay an annual membership again until the year after the following year.
Members not renewing their annual membership by March without a valid reason may have to re-apply for membership, including paying the joining fee.
Any unauthorised expenditure that is not agreed by the Management Committee will be the responsibility of the member concerned. Members who make a commitment that involves any cost to the club will be held responsible for that cost. Members will also be responsible for any costs outstanding from a guest invited by them.
Only full members can invite guests to club events. Any one named guest will only be allowed to attend 3 club events in any year without applying to become a full member. A guest attending a club event cannot be subsidised by the club and will pay the full covering costs plus £1
A form will be available for all organised events. Members wishing to attend must print and sign their names on this form. A non-refundable deposit will be taken at the time of signing. Guests must pay the full amount at the time of signing. Members entering another member’s name or a guest must sign their own name alongside. If an event has a restriction on numbers then full members will take priority over guests.
19. CHANGE TO THE CONSTITUTION
The Constitution can only be changed at the AGM. Proposals for changes must be put in writing to the Secretary no later than 30 days before the AGM. The Management Committee will discuss these proposals and any found to be beneficial to the club will be put forward at the AGM.
A club account has been opened at the National Westminster Bank in Yarm. Withdrawals from this account can only be made with the signatures of 2 of the 4 lodged at the bank.
It is a condition of the members and guests that all persons having any connection with the organising of club events are absolved from all liability arising out of any accidents, however caused, resulting in damage, personal injury or theft.
All club debts will be honoured. Any capital remaining will be shared equally by the full members.